Report on the administration of the Access to Information Act 2017-2018

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About this publication

Publication author : Canada Economic Development for Quebec Regions

ISSN number : 2291-7209

Catalog number : Iu90-1/11E-PDF

Publish date : August 27, 2018

Summary :

This report deals with the activities of the Agency in implementing the Access to information Act for the fiscal year 2017-18.

Table of Contents

  1. 1. Introduction
  2. 2. Organizational structure
  3. 3. Delegation order
  4. 4. Highlighs of the statistical report 2017-18
  5. 5. Training and awareness
  6. 6. Policies, guidelines, procedures and initiatives
  7. 7. Summary of key issues and actions taken on complaints or audits
  8. 8. Monitoring compliance
  9. Appendix - Delegation Chart - Access to Information Act and Access to Information Regulations
  10. Appendix - Statistical Report on the Access to Information Act

1. Introduction

Summary of the purpose of The Access to Information Act

The Access to Information Act (the Act), promulgated on July 1, 1983, aims to broaden access to the records of the federal government. It enshrines the principle of the right of the public to be given information and endeavours to complement arrangements for access to records.

In deference to this legal principle, federal institutions are required to establish standardized practices and procedures for processing access to information requests. These practices and procedures must include an undertaking to make all reasonable efforts to assist applicants, regardless of who they may be. Institutions must also apply the Act in an effective, coordinated and proactive manner so as to provide full, accurate and timely responses to access to information requests, subject only to regulatory constraints.

The Access to Information Act allows Canadians, permanent residents and anyone in Canada to exercise a general right of access to information held by federal institutions, subject to specific and limited exceptions.

Annual report prepared in accordance with section 72

This document was prepared in response to section 72 of the Act, which requires federal institutions to submit an annual report to Parliament on administration of the Act. This report provides details on activities related to administration of the Act at Canada Economic Development for Quebec Regions (CED).

Mandate of the Institution

CED is part of the Innovation, Science and Economic Development Portfolio, which is comprised of 17 departments and agencies, including the Regional Development Agencies (such as CED) and other federal agencies, such as the National Research Council (NRC) and the Business Development Bank of Canada (BDC). Their mandate is to “further the government’s goal of building a knowledge-based economy in all regions of Canada and to advance the government’s jobs and growth agenda.”

CED is the key economic development player for Quebec’s regions for small and medium-sized enterprises (SMEs). As part of its mission, CED fosters business start-ups and growth. It helps them become more innovative, productive and competitive. It supports efforts to engage the regions of Quebec and attract investments that will help boost the economic well-being of Quebec and Canada.

CED contributes to the economic vitality of all of Quebec’s regions by leveraging their competitive regional advantages, such as wind power and marine technologies. It also supports the transition and diversification of communities that remain dependent on a limited number of sectors or that have been affected by an economic shock, such as the closure of the chrysotile mines.

CED achieves its results by supporting businesses, primarily SMEs, and non-profit organizations (NPOs), through strategic investments. Through its 12 business offices across Quebec’s regions, its engagement strategy and the relationships it has developed with other economic development players, CED stays abreast of the needs of the regions and businesses and is able to offer financial support to carry out projects that support businesses and communities in their economic development efforts.

CED’s Grants and Contributions Programs and Initiatives, in effect in 2017–18

Main program: Quebec Economic Development Program (QEDP)

  • Targeted and/or temporary initiatives:
    • Economic Recovery Initiative for Lac-Mégantic
    • Canadian Initiative for the Economic Diversification of Communities Reliant on Chrysotile
    • Strategic Initiative to Combat the Spruce Budworm Outbreak in Quebec
    • Linguistic Duality Economic Development Initiative (EDI) (Canada-wide initiative)
    • Canada 150 Community Infrastructure Program (CIP-150) (Canada-wide initiative)

Canada-wide program implemented in Quebec by CED:

  • Community Futures Program (CFP)

The CED’s main grants and contributions program, the QEDP, came into effect on April 1, 2012. The main recipients of the program are SMEs, business groups or associations and NPOs whose principal mission is to support businesses or economic development. The QEDP includes repayable and non-repayable contributions.

To learn more about the Agency’s mandate, programming and operations, go to its Web site: www.dec-ced.gc.ca.

2. Organizational structure

Access to Information and Privacy Office

CED fulfills its Access to Information Act (ATI) and Privacy Act (PA) responsibilities with an Access to Information and Privacy Office (AIPO) to process requests. The AIPO reports directly to the Deputy Minister / President’s Chief of Staff.

AIPO has an access to information and privacy coordinator, as well as an advisor and a coordinating agent. The coordinator, with the help of the advisor and agent, oversees compliance with legislation, regulations, procedures and broad government trends.

Through its delegated authority, AIPO represents the Agency on matters relating to the Act in dealings with the public, Treasury Board Secretariat, the Commissioners of Information and Privacy and other federal departments and institutions.

AIPO's chief duties are:

  • Processing requests and coordinating all attendant administrative and legal operations.
  • Assisting applicants.
  • Developing opinions, general guidelines and procedures relating to the application of the ATI and PA.
  • Reporting on CED'S application of the ATI and PA.
  • Meeting the training and information needs CED employees.

3. Delegation order

CED’s enabling legislation identifies its head as being the Deputy Minister / President. In addition to managing the institution and overseeing management of its personnel, the Deputy Minister / President is responsible for application of the Access to Information Act (AIA).

To this end, the authority for application of the Act was delegated to the Coordinator, Access to Information and Privacy, while most administrative authority was delegated to the Advisor, Access to Information and Parliamentary Affairs.

A copy of the signed and dated delegation order is attached to this report.

4. Highlighs of the statistical report 2017-18

2017-18 Review

  • CED received a total of 36 requests in 2017-2018, a slight decrease of 12% compared with last year where 41 requests were received. The AIPO responded to 35 of these requests in 2017-2018, needing to carry over only one request to the next fiscal year.
  • CED responded to 92% of its requests within 30 days and more than half (54%) were answered prior to day 15 after the request was received.
  • The sources of applicants in 2017-2018 is brokendown as followed: 47% by media, 33% from public, and 8% from both organizations and business. Applicants from the media ranked 3rd in 2016-2017.
  • CED processed 86 consultations received from other institutions, which represents an increase of 130% over the previous fiscal year.
  • Access to information requests submitted on-line continued the trend in terms of popularity. We saw that close to 90% of applicants preferred using this method.

Requests received and processed

Over the course of 2017-18, the number of requests received and processed saw a slight decrease over the previous year. However, the 36 requests received are still higher than the average numbers recorded over the last five years. Even if the AIPO registered a 12% decrease compared to last year, the total number of requests received in 2017-2018 is still the second highest number since 2013-2014. There was no request carried over into 2017-18 and one was carried over into the next reporting period. As a result, 35 of the 36 requests processed in 2017-18 were closed during the reporting period.

For the last two fiscal years, CED accepts access to information requests submitted on-line. Over the course of this year, 89% of applicants preferred using this method. However, one downside from this trend is a higher number in requests transferred. Indeed, applicants have a tendency to select the wrong institution from the drop-down menu when they submit a request. Thus, the AIPO transferred five requests to the appropriate institution, which is a 20% increase over 2016-2017.

Table 1
Requests received

Number of requests received

Table 1 - Long description

Number of requests received

In 2017-2018, 36 requests were received and none was carried forward from the previous year

In 2016-2017, 41 requests were received and 4 other were carried forward from the previous year

In 2015-2016, 12 requests were received and 5 other were carried forward from the previous year

In 2014-2015, 20 requests were received and none was carried forward from the previous year

In 2013-2014, 22 requests were received and 4 others were carried forward from the previous year

Source of applicants

Fiscal year 2017-18 saw a diverse breakdown in the source of applicants. We noted that nearly half (47%) of all requests came from media, as compared to 20% in 2016-17 and none 2 years ago. The 2nd most frequent type of applicant in 2017-18 was public at 33%, followed by organizations and the business sector at 8% each.

Table 2
Source of applicants

Sources 2017-2018

Table 2 - Long description

Requests’ sources

33% public

8% organization

47% media

8% business

3% academia

Subjects of requests

Year after year, the same pattern can be seen in what requesters are seeking. Again this year, applicants submitted requests for documents related to grants and contributions awarded by CED or for documents pertaining to CED’s internal activities.

Of the 23 requests where documents were provided in 2017-18, 74% were aimed at documents pertaining to CED’s internal activities and 26% related to grants and contributions. This ratio differs considerably from the previous fiscal period where a reverse trend and breakdown was observed. Indeed, 2016-17 saw 78% of documents aimed at grants and contributions and 22% CED’s activities.

Disposition and completion times

The Act stipulates that access requests must normally be answered within 30 calendar days. Excluding transferred and abandoned requests, of the 26 requests closed in 2017-18, 24 (92%) were answered in less than 30 days, as compared to 75% the year before. Of those, 14 requests (58%) were answered prior to day 15.

It is also important to note that the Act provides extensions to the deadlines for requests where consultations are needed with third parties and with other organizations or if the request is for a large number of records. As such, if we count the number of requests closed during the reporting period, only two requests (6%) needed extensions. The AIPO therefore had to extend the deadlines to be able to discharge its obligations under the Act. A response was provided for both of these requests within the timeframes as set out in the Act and prior to day 60. No request was reported late.

In 2017-18, CED received and processed three requests (8%) where no record existed. This represents a considerable drop from the previous year, where that rate stood at 32%. Even if no record was provided, the AIPO still had to process the request, engage with the applicant and coordinate the search for records by the office or primary interest.

Table 3
Disposition and completion time
Disposition Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 11 5 0 0 0 0 0 16
Disclosed in part 0 5 2 0 0 0 0 7
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 3 0 0 0 0 0 0 3
Request transferred 5 0 0 0 0 0 0 5
Request abandoned 4 0 0 0 0 0 0 4
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 23 10 2 0 0 0 0 35

Informal Requests

In 2017-18, the number of requests treated informally was comparable to the previous year. There were a total of 21 such requests processed over the reporting period, compared to 23 in 2016-17. This trend could be attributed to the Open Government Website where a user is able to request a copy of the records previously provided in an access to information request.

Exemptions and exclusions invoked

If we take into account the 23 requests where information was provided, the AIPO fully disclosed the information being sought, without invoking protection, for 16 requests (70%). This percentage is higher than last year and the highest it has ever been in the last five years. The AIPO invoked exemptions in the 7 remaining requests (30%). Through its operations, CED mainly holds third party information. Therefore, it is the section most commonly invoked when justifying redacted information. Besides the exemptions detailed in the following table, no exclusion was invoked.

Table 4
Exceptions invoked1
Section Invoked Number of requests
Personal information
19 (1)

2
Third party information
20(1) b)
20(1) c)
20(1) d)

1
2
3
Advice and recommendations to government
21(1) a)
21(1) b)

4
1

1 More than one section may be invoked for a given request.

Format of information released

Fiscal year 2017-18 continues the trend for disclosing documents in electronic format, as 96% of respondents preferred this method of disclosure, which is superior to the 74% in the previous year. This also far exceeds the 10% we saw in 2015-16. This trend may be attributed, in part, to CED accepting on-line requests and promoting the disclosure of large number of records electronically. This year again, as this has been the case for many years, no records were consulted in CED’s reading room.

Pages processed and pages disclosed

The total of pages processed and pages disclosed may vary considerably from year to year, depending on the subjects of interest and the quantity of relevant records held by CED. In 2017-18, the number of pages reviewed came out to 764. This is a significant decrease from last year’s all-time high of over 10 000 pages reviewed. As for the number of pages disclosed, they represent 98% of those processed, which meant 749 pages were disclosed to requesters. This is a 12% increase in the pages processed / pages disclosed ratio from last year.

Table 5
Pages processed and disclosed

Pages processed and disclosed

Table 3 - Long description

Pages processed and disclosed

In 2017-2018, 764 pages were processed and 749 pages were disclosed

In 2016-2017, 10 870 pages were processed and 9 334 pages were disclosed

In 2015-2016, 2 499 pages were processed and 1 915 pages were disclosed

In 2014-2015, 1 889 pages were processed and 552 pages were disclosed

In 2013-2014, 4 779 pages were processed and 2 414 pages were disclosed

Consultations and extensions

Because of the nature of the CED’s operations, mainly aimed at allocating financial assistance to SMEs and organizations, it is not unusual when processing requests to consult with third parties, which leads to the extension of the time limit as stipulated in the Act. In addition, consultations with other federal institutions are sometimes needed when processing request, thus also requiring time extensions. There were seven (30%) requests that required such consultations over the reporting period.

As mentioned earlier, in order to comply with the Act, extensions were granted in 2 out of 23 (9%) requests where records were provided, which is lower than the 37% last year. This is a considerable statistic if you consider that consultations with third parties and with other federal institutions were required in 7 files. In both cases, applicants were advised of the time limit extension of no more than 30 days in accordance with the Act and each request was answered within the allotted time. Therefore, for every request closed during the reporting period, CED processed each file within the deadline regardless if an extension was taken or not.

Consultations with Privy Council Office

There was no consultation conducted with the Privy Council Office for fiscal year 2017-18. Indeed, of the information requested, none required a confirmation whether cabinet confidences (section 69 of the Act) were included. This continues the same trend as seen in the last two years.

Consultations received from other institutions

For this current year, the AIPO processed a total of 86 consultations from other federal institutions, which is an increase of 132% over the 37 consultations closed in 2017-18. These requests account for a total of 619 pages to process, as compared to the 228 pages processed last year.

Of these 86 consultations, a recommendation for full disclosure was made in 73 requests (85%) and for partial disclosure in the remaining 13 requests. Almost all of these requests, being 98%, were processed within 15 days.

Table 6
Consultations received

Consultations received

Table 6 - Long description

Consultation requests received

In 2013-2014, 29 consultations were received

In 2014-2015, 18 consultations were received

In 2015-2016, 28 consultations were received

In 2016-2017, 37 consultations were received

In 2017-2018, 86 consultations were received

Fees collected and waived

The AIPO complies with the guidelines of the Treasury Board Secretariat with regard to access fees collected and waived. In 2017-18, a net amount of $110 was collected in application fees. No other amount was collected for any type of fee. Fourteen requests had their application fees waived. The AIPO waived these fees to split one request into 15 requests as they targeted distinct files. As for the transferred requests, their application fees were reported once and only by the institution that initially received the request.

Costs

The costs related to administering the Act during the reporting period reached $114,120, an increase of 13% from last year. This included $109,086 in salaries and $5,034 for travel, training, software licensing, supplies and translation.

A copy of the 2017-18 statistical report on the administration of the Access to Information Act is attached to this report.

5. Training and awareness

In 2017-18, no training session was delivered to CED employees, as it is normally offered every other year. However, the AIPO remains available to deliver specific training to employees, whose duties call for a certain grasp of matters that relate to the protection of personal information.

However, in anticipation of Bill C-58, which will amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts, a number of meetings were held in order to increase the awareness of employees which will be called upon to implement the new proactive disclosure requirements.

Lastly, in 2017-18, CED’s Access to Information and Privacy Coordinator became an associated faculty member of the Canada School of Public Service. In that capacity, he delivered courses titled “Access to Information in the Government of Canada” and “Privacy in the Government of Canada Privacy in the Government of Canada”.

6. Policies, guidelines, procedures and initiatives

Implementation plan for Bill C-58: Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other acts

An implementation plan was put into place in order for CED to comply with the new proactive disclosure requirements once royal assent is given to Bill C-58, which will amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts. This plan details the actions CED has to undertake to proactively disclose new information, such as Briefing packages for new or changing deputy heads, briefing package prepared for the deputy head and public servants for parliamentary committee appearances and titles and tracking numbers of briefing notes to submitted to the minister and deputy heads.

7. Summary of key issues and actions taken on complaints or audits

Complaints and investigations

The AIPO did not receive any new complaint over the course of the year and for a fifth consecutive year.

One complaint, received in July 2012, reached its outcome during the reporting period. At issue was how section 20(1)(b) was applied to documents showing contribution amounts claimed by CED’s client and ultimately paid out. Weighing the amount of time that had elapsed, the AIPO reached out to the client in order to reassess the representations they had provided in a consultation when the file was initially processed back in March 2012. The third party agreed to fully release 11 of the 15 pages targeted by the request. The AIPO maintained its refusal to disclose the remaining 4 pages. In its final findings report, the Office of the Information Commissioner of Canada concluded that CED had properly invoked the exception for those 4 pages. The complaint was recorded as well-founded and resolved.

The AIPO systematically consults each third party whenever documents contain information described in paragraph 20(1)(b). They may provide representations as to why the record or part thereof should not be disclosed. In order to invoke this exception, the AIPO ensures that the information meets all four requirements under paragraph 20(1)(b), as per the Annotated Access to Information Act.

Audits

CED was not the subject of any audit over the reporting period.

8. Monitoring compliance

Monitoring of the processing time

The AIPO ensures the time to process access to information requests is monitored through a weekly report of on-going requests. The report provides the details of each request, such as the due date and current status, i.e. documents being retrieved, under review, in consultation or in the approval process. This report is distributed to CED’s senior management, including its Deputy Head.

Since 2011, the AIPO has equipped itself with software to manage and track access to information requests and privacy requests. This program makes it easier to follow every activity and task related to any request and serves as a tool to monitor processing time to comply with the provisions on timeframes as set out in the Act.

Appendix - Delegation Chart - Access to Information Act and Access to Information Regulations

The President, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the President as the head of the Economic Development Agency for the Regions of Quebec, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Access to Information Act
Provision Description Proposed delegation
Coordinator, Access to information and Privacy Advisor, Access to information
4(2.1) Responsibility of head of institution
7(a) Notice when access requested
7(b) Giving access to record
8(1) Transfer of request to another institution
9 Extension of time limits
11(2), (3), (4), (5), (6) Additional fees
12(2)(b) Language of access
12(3)(b) Access in alternative format
Exemption Provisions of the Access to Information Act
Provision Description Proposed delegation
Coordinator, Access to information and Privacy Advisor, Access to information
13 Exemption – Information obtained in confidence  
14 Exemption – Federal-provincial affairs  
15 Exemption – International affairs and defence  
16 Exemption – Law enforcement and investigations  
16.5 Exemption – Public Servants Disclosure Protection Act  
17 Exemption – Safety of individuals  
18 Exemption – Economic interests of Canada  
18.1 Exemption – Economic interests of government institutions  
19 Exemption – Personal information  
20 Exemption – Third party information  
21 Exemption – Operations of government  
22 Exemption – Testing procedures, tests and audits  
22.1 Exemption – Audit working papers and draft audit reports  
23 Exemption – Solicitor-client privilege  
24 Exemption – Statutory prohibitions  
Other Provisions of the Access to Information Act
Provision Description Proposed delegation
Coordinator, Access to information and Privacy Advisor, Access to information
25 Severability
26 Exemption – Information to be published  
27(1), (4) Third-party notification
28(1)(b), (2), (4) Third-party notification
29(1) Where the Information Commissioner recommends disclosure
33 Advising Information Commissioner of third-party involvement
35(2)(b) Right to make representations  
37(1)b) Notice of actions to implement recommendations of Commissioner  
37(4) Access to be given to complainant
43(1) Notice to third party (application to Federal Court for review)
44(2) Notice to applicant (application to Federal Court by third party)
52(2), (3) Special rules for hearings  
69 Cabinet confidences*  
71(1) Facilities for inspection of manuals
72 Annual report to Parliament

* Legal advice obtained beforehand

Access to Information Regulations
Provision Description Proposed delegation
Coordinator, Access to information and Privacy Advisor, Access to information
6(1) Transfer of request
7(2) Search and preparation fees
7(3) Production and programming fees
8 Method of access
8.1 Limitations in respect of format

I approve the delegation schedule.

Manon Brassard, Deputy Minister / President
Date

Appendix - Statistical Report on the Access to Information Act

Name of institution: Canada Economic Development for Quebec Regions

Reporting period: 2017-04-01 to 2018-03-31

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
Number of Requests
Received during reporting period 36
Outstanding from previous reporting period 0
Total 36
Closed during reporting period 35
Carried over to next reporting period 1
1.2 Source of requests
Source Number of Requests
Media 17
Academia 1
Business (Private Sector) 3
Organization 3
Public 12
Decline to Identify 0
Total 36
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
20 1 0 0 0 0 0 21

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 11 5 0 0 0 0 0 16
Disclosed in part 0 5 2 0 0 0 0 7
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 3 0 0 0 0 0 0 3
Request transferred 5 0 0 0 0 0 0 5
Request abandoned 4 0 0 0 0 0 0 4
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 23 10 2 0 0 0 0 35
2.2 Exemptions
Section Number of Requests
13(1) (a) 0
13(1) (b) 0
13(1) (c) 0
13(1) (d) 0
13(1) (e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1) (a) (i) 0
16(1) (a) (ii) 0
16(1) (a) (iii) 0
16(1) (b) 0
16(1) (c) 0
16(1) (d) 0
16(2) 0
16(2) (a) 0
16(2) (b) 0
16(2) (c) 0
16(3) 0
16.1(1) (a) 0
16.1(1) (b) 0
16.1(1) (c) 0
16.1(1) (d) 0
16.2(1) 0
16.3 0
16.4(1) (a) 0
16.4(1) (b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1) (a) 0
18.1(1) (b) 0
18.1(1) (c) 0
18.1(1) (d) 0
19(1) 2
20(1) (a) 0
20(1) (b) 1
20(1) (b.1) 0
20(1) (c) 2
20(1) (d) 3
20.1 0
20.2 0
20.4 0
21(1) (a) 4
21(1) (b) 1
21(1) (c) 0
21(1) (d) 0
22 0
22.1(1) 0
23 0
24(1) 0
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

2.3 Exclusions
Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1) (a) 0
69(1) (b) 0
69(1) (c) 0
69(1) (d) 0
69(1) (e) 0
69(1) (f) 0
69(1) (g) re (a) 0
69(1) (g) re (b) 0
69(1) (g) re (c) 0
69(1) (g) re (d) 0
69(1) (g) re (e) 0
69(1) (g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 1 15 0
Disclosed in part 0 7 0
Total 1 22 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 642 627 16
Disclosed in part 122 122 7
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 4
Neither confirmed nor denied 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 13 162 3 465 0 0
Disclosed in part 7 122 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 4 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Total 24 284 3 465 0 0
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
Disposition 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Total 0 0 0 0
2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 3 0 0 0 3
Disclosed in part 4 0 1 0 5
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 7 0 1 0 8

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
0 0 0 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With
Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 1 1
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 1 1
3.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With
Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 0 1 1
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 1 1

Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Rquests Amount Number of Requests Amount
Application 22 $110 14 $70
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Altemative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 22 $110 14 $70

Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 86 619 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 86 619 0 0
Closed during the reporting period 86 619 0 0
Pending at the end of the reporting period 0 0 0 0
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 72 1 0 0 0 0 0 73
Disclose in part 12 1 0 0 0 0 0 13
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 84 2 0 0 0 0 0 86
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
6.1 Requests with Legal Services (continued)
Number of Days 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
6.2 Requests with Privy Council Office (continued)
Number of Days 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0

Part 7: Complaints and Investigations

Section 32 Section 35 Section 37 Total
0 0 0 0

Part 8: Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9: Resources Related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $109,086
Overtime $0
Goods and Services $5,034
• Professional services contracts $0  
• Other $5,034
Total $114,120
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.35
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1.35

Note: Enter values to two decimal places.

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