Report on annual expenditures for travel, hospitality and conferences for the year 2011-12

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About this publication

Publication author : Canada Economic Development for Quebec regions

Publish date : November 7, 2012

Summary :

Report on annual expenditures for travel, hospitality and conferences for senior level of the Agency for the 2011-2012 fiscal year.

Table of Contents

  1. 1. Introduction
  2. 2. The Agency's mandate and major programs
  3. 3. Principal variances compared to the prior year

1. Introduction

As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Economic Development Agency of Canada for the Regions of Quebec for the fiscal year ending March 31, 2012. It provides, as well, an explanation of the variances compared to the prior year in each of these categories.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are related to supporting departmental mandates and the government’s priorities.

2. The Agency's mandate and major programs

Under its incorporating Act, which came into effect on October 5, 2005, the mission of the Agency is to promote the long-term economic development of the regions of Quebec by giving special attention to those regions where slow economic growth is prevalent or opportunities for productive employment are inadequate. In carrying out its mission, the Agency shall take such measures as will promote cooperation and complementarity with Quebec and communities in Quebec.

Details on the Agency’s programs, authorities mandate and major program activities can be found in the Report on Plans and Priorities and the Departmental Performance Reports.

Total annual expenditures for Travel, Hospitality and Conferences of the Economic Development Agency of Canada for the Regions of Quebec are summarized below:

Expenditure Category Expenditures for the year ending March 31, 2012 Expenditures for the year ending March 31, 2011 Variance
(in thousands of dollars)
(*) Includes international travel that is part of a department’s program.
Travel – Public Servants $ 783 $ 976 $ (193)
Travel – Non-Public Servants $ 0 $ 7 $ (7)
International Travel by Minister and Minister’s Staff * $ 0 $ 20 $ (20)
Total Travel $ 783 $ 1,003 $ (220)
Hospitality $ 31 $ 37 $ (6)
Conference Fees $ 27 $ 48 $ (21)
TOTAL $ 841 $ 1,088 $ (247)

 

3. Principal variances compared to the prior year

Globally, the Agency’s expenditures for all categories declined compared to 2010-2011. This decline is partially the result of efforts by the Agency to implement the government’s deficit reduction strategy. Accordingly, the Agency implemented various budget control measures with a view to reducing expenditures for these expense categories.

Travel: The deployment of a videoconference system enabling visual and interactive communications between our offices contributed to reducing travel costs.

Hospitality:  All Agency managers were called upon to reduce their hospitality expenditures to the extent possible.

Conference fees: Conference-related expenditures have fallen because, since the 2011-2012 fiscal year, all costs for attending conferences intended to help participants maintain or acquire skills or knowledge are considered as training costs.

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