Report on the administration of the Access to Information Act 2015-2016

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About this publication

Publication author : Canada Economic Development for the regions of Quebec

ISSN number : 2291-7209

Publish date : October 5, 2016

Summary :

This report deals with the activities of the Agency in implementing the Access to information Act for the fiscal year 2015-2016.

Table of Contents

  1. Introduction
  2. Mandate of the Economic Development Agency of Canada for the Regions of Quebec
  3. Access to Information and Privacy Office
  4. Delegation of Authority
  5. Interpreting the statistical report on access to information requests
  6. Training
  7. Administrative policies and practices
  8. Complaints and Investigations
  9. Monitoring the time
  10. Info Source
  11. Reading Room
  12. Actions planned for 2016-2017
  13. Appendix - Delegation Chart – Privacy Act and Privacy Regulations
  14. Appendix - Statistical Report on the Access to Information Act

Introduction

The Access to Information Act (the Act), promulgated on July 1, 1983, aims to broaden access to the records of the federal government. It enshrines the principle of the right of the public to be given information and endeavours to complement arrangements for access to records.

In deference to this legal principle, federal institutions are required to establish standardized practices and procedures for processing access to information requests. These practices and procedures must include an undertaking to make all reasonable efforts to assist applicants, regardless of who they may be. Institutions must also apply the Act in an effective, coordinated and proactive manner so as to provide full, accurate and timely responses to access to information requests, subject only to regulatory constraints.

This document was prepared in response to section 72 of the Act, which requires federal institutions to submit an annual report to Parliament on administration of the Act. This report provides details on activities related to administration of the Act at the Economic Development Agency of Canada for the Regions of Quebec (the Agency).

The Access to Information Act allows Canadians, permanent residents and anyone in Canada to exercise a general right of access to information held by federal institutions, subject to specific and limited exceptions.

Mandate of the Economic Development Agency of Canada for the Regions of Quebec

Under its incorporating act, which came into effect on October 5, 2005, the mission of the Agency is to promote the long-term economic development of the regions of Quebec, giving special attention to those where slow economic growth is prevalent or opportunities for productive employment are inadequate. As part of its mission, the Agency is committed to promoting cooperation and a complementary relationship with Quebec and its communities.

Growth and jobs and the success of Quebec’s regions and enterprises are central to the Agency’s mission and consistent with the Government of Canada’s top economic priorities.

Present across Quebec through its business offices, the Agency is the key federal actor in the economic development of the regions of Quebec. It supports businesses and economic stakeholders in their development efforts and provides funding for their projects.

In addition to its regular programs, the Agency contributes to the design and implementation of national programs and targeted temporary initiatives to meet the challenges of specific situations in Quebec.

The Agency’s approach is inspired by the best practices identified with respect to regional economic development. It is:

The Agency has had one regular grants and contributions (G&C) program, the Quebec Economic Development Program (QEDP). In addition to this program, the Agency contributed to the design and implementation in Quebec of Canada-wide programs and targeted ad-hoc initiatives such as:

Agency’s G&C Programs and Initiatives, 2015-2016

Main program: Quebec Economic Development Program (QEDP)

Canada-wide Program Implemented in Quebec by the Agency:

Infrastructure Canada’s delivery partner for the administration in Quebec:

To learn more about the Agency’s mandate, programming and operations, go to its Web site: Canada Economic Development for Quebec Regions.

Access to Information and Privacy Office

The Access to Information and Privacy Office (AIPO) reports directly to the Deputy Minister/President’s Chief of Staff.

AIPO has an access to information and privacy senior officer, as well as a coordinator. The senior officer, with the help of the coordinator, oversees compliance with legislation, regulations, procedures and broad government trends.

Through its delegated authority, AIPO represents the Agency on matters relating to the Act in dealings with the public, Treasury Board Secretariat, the Commissioners of Information and Privacy and other federal departments and institutions.

AIPO's chief duties are:

Delegation of Authority

The Agency’s enabling legislation identifies its head as being the Deputy Minister/President. In addition to managing the institution and overseeing management of Agency personnel, the Deputy Minister/President is responsible for application of the Access to Information Act (AIA).

To this end, the authority for application of the Act was delegated to the Senior Advisor, Access to Information and Parliamentary Affairs, while most administrative authority was delegated to the Coordinator, Access to Information and Parliamentary Affairs.

Interpreting the statistical report on access to information requests

Highlights

Requests received and processed

The number of access requests received and processed in 2015-2016 was down from previous years. This is the third consecutive year that requests have gone down. Indeed, the AIPO received a total of 12 requests during the year, compared to 20 in 2014-2015 and 22 in 2014-2014. Five requests from last year were carried over into 2015-2016 and a total of four were carried over to the next reporting period. The work carried out on the proactive disclosure section to make it easier to retrieve data on grants and contributions continues to be a factor in the number of requests processed. Now available on the Agency’s Website, the more complete data enables users to generate their own files they would previously had to request.

Graph 1 – Requests received

Number of requests received

Figure 1 - Long description

Number of requests received

In 2011-2012, 35 requests were received and 2 others were carried forward from the previous year

In 2012-2013, 48 requests were received and 8 others were carried forward from the previous year

In 2013-2014, 22 requests were received and 4 others were carried forward from the previous year

In 2014-2015, 20 requests were received and none was carried forward from the previous year

In 2015-2016, 12 requests were received and 5 other were carried forward from the previous year

Source of requests

Members of the public, once again, account for majority of requesters with 75%. Business and academic followed with 17% and 8% respectively. This year, no request was submitted by media. In the previous two years, 20% and 59% of requests were received from that group.

Graph 2 – Sources 2015-2016

Sources 2015-2016

Figure 2 - Long description

Requests’ sources

0% media

75% public

17% organizations

0% business

8% academic

Subjects of requests

The subjects of the requests received are just as varied as their sources. However, certain broad themes do recur each year, as they have done for a number of years.

Of the 13 requests closed during 2015-2016 and taking into account that one request unrelated to the Agency was successfully transferred to the appropriate department; half of the requests received were for documents related to grants or contributions awarded by the Agency. This is on par with last year, which was at 55%, but till below the high of 96% in 2013-2014. The nature of these documents meant that consultations with third parties were needed, which entailed more processing time. The other half was for documents pertaining to the Agency’s internal activities.

Disposition and processing times

The Act stipulates that access requests must normally be answered within 30 calendar days. Of the 13 requests where an answer was provided in 2015-2016, including a transferred request, 7 (54%) requests were answered in less than 30 days. Of those, 3 requests (43%) were answered in less than 15 days.

It is also important to note that the Act provides for extended deadlines for certain requests where consultations are needed with third parties or other organizations. Given the nature of the documents sought from the Agency in 2015-2016, several requests required such consultations. AIPO therefore had to extend the deadlines to be able to discharge its obligations under the Act.

Thus, of the number of requests closed during the year, 6 requests (46%) had their deadlines extended and the responses to 67% of them were provided within the times specified in the Act. Two requests were answered past the deadline because of the volume and magnitude of the files requested.

Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 2 2 2 0 0 0 0 6
Disclosed in part 0 1 1 2 1 0 0 5
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 1 0 0 0 0 0 1
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 3 4 3 2 1 0 0 13

En 2015-2016, the number of requests treated informally took a 78% drop. Two requests were treated informally compared with 9 requests the last two years. This is the preferred way for requests that relate to public documents or for information that has already been processed under the Act, which is in accordance with Treasury Board Secretariat directives.

Exceptions and exclusions invoked

Considering the 11 requests where information was provided, the AIPO fully disclosed the information being sought, without invoking protection, for six requests (55%) as compared to 58% last year. The AIPO invoked exclusions in the 5 remaining requests (45%). No exemption was invoked.

The following table illustrates all the exclusions invoked in 2015-2016. More than one section may be invoked for a given request.

Sections Invoked Frequency
Personal information
19 (1)

4
Third party information
20(1)a)
20(1)b)
20(1)c)
20(1)d)

1
2
2
1
Advice and recommendations to government
21(1)a)
21(1)b)
21(1)c)
21(1)d)

3
3
1
1
Solicitor-client privilege
23

1

Communication of disclosed documents

In 2015-2016, a total of 11 requests (85%) resulted in partial or full disclosure of documents. Of this number, 10 responses were disclosed in paper format, while the other request in electronic format. It should be noted that communication in electronic format (sent on CD) is preferred, mainly in the case of voluminous records.

This year again, as this has been the case for many years, no records were consulted in the Agency’s reading room.

Pages processed and disclosed

With the introduction in 2011-2012 by the Treasury Board Secretariat of a new detailed statistical report, it is now possible to report the number of pages reviewed and compare it with the number of pages disclosed.

These page numbers may vary considerably from year to year, depending on the subjects of interest and the quantity of relevant records held by the Agency.

In 2015-2016, the number of pages reviewed rose to 2,499, which is a 32% increase from last year, where 1,889 pages were processed. That number is still below the record of almost 4,800 pages processed in 2013-2014. As for the number of pages disclosed, they represent 77% of those processed, which meant 1,915 pages were disclosed to requesters. This is an increase from 2014-2015, where 552 pages were disclosed.

Graph 3 – Number of page disclosed

Number of page disclosed

Figure 3 - Long description

Number of page disclosed

In 2012-2013, 2128 pages

In 2013-2014, 2414 pages

In 2013-2014, 552 pages

In 2015-2016, 1915 pages

Consultations and extensions

Because of the nature of the Agency’s operations, mainly aimed at allocating financial assistance to SMEs and organizations, it is not unusual for requests processed to require consultations with third parties and hence extensions of the times stipulated in the Act. In addition, consultations with another federal institution are sometimes needed when processing request, thus requiring time extensions.

In order to meet the demands of the Act, extensions were granted for 6 out of 13 requests processed (46%), which is slightly higher to the percentage for last year. In each case, applicants were advised of the extension in accordance with the Act. Each consultation conducted with third parties and with another federal institution led to an extension ranging from 30 days to 90 days, with 67% (4 of 6) responded within the allotted time.

Privy Council Office consultations and extensions

There was not any consultation conducted with the Privy Council Office for fiscal year 2015-2016. Indeed, there was no information requested which required a confirmation of the applicability of section 69.

Consultation requests from other federal institutions

For this current year, the AIPO processed a total of 28 requests from other federal institutions. These requests account for a total of 429 pages for processing.

Of these 28 consultations, 2 of them were carried over into the next year. A recommendation for full disclosure was made for 24 requests (91%) and for partial disclosure for 2 (8%). Almost all of these requests were processed within 15 days, which is 92% of the consultations closed during the reporting period.

Graph 4 – Consultation requests received

Consultation requests received

Figure 4 - Long description

Consultation requests received

2011-2012: 15

2013-2013: 17

2013-2014: 29

2014-2015: 18

2015-2016: 28

Fees and exemptions

AIPO complies with the guidelines of the Treasury Board Secretariat with regard to the imposition and waiving of access fees. In 2015-2016, a net amount of $60 was collected for submission of requests. No other amount was collected for any type of fee. Submission fees were waived for 3 requests. In two cases, the AIPO waived the fees and processed the requests informally and in the other, transferred the request to the appropriate department.

Costs

The cost of administering the Act rose slightly in 2015-2016. The costs reached $99,094, an increase of less than $2,000 from last year. This included $94,229 in salaries and $4,865 for travel, training, software licensing, supplies and translation.

Training

Over the course of fiscal year 2015-2016, training sessions on privacy and access to information was offered to all employees of the Agency. The goals of this mandatory training were to enable employees to recognize the importance of protecting personal information and adopting good practices in creating, collecting, retrieving, using, removing or disclosing personal information. The training also served as a way to reinforce the principles and practices related to access to information. In total, 15 sessions were delivered in English, 1 session in French and 246 employees were trained.

In addition, 3 one-off training sessions pertaining to access to information and third party information was delivered to 40 employees within business offices in various regions of Quebec. The AIPO remains available to deliver specific training to employees, whose duties call for a certain grasp of access to information matters.

Administrative policies and practices

Procedure

For the past six years, AIPO has had an Access to Information and Personal Information Procedure, submitted to and approved by the Agency’s top management. One amendment was done in 2015-2016, as the notice that is sent to managers involved in a file went from 48 to 72 hours.

The procedure meets the demands of the Directive on the Administration of the Access to Information Act, as updated in January 2012. The purpose of this directive is to facilitate compliance with legislative and regulatory strictures, spell out the roles and responsibilities of all those involved in processing access requests and provide an efficient model of practices and processes for handling access requests.

In addition to presenting the roles and responsibilities of the various individuals involved, this procedure presents the process for handling requests, intended to illustrate the various processing and approval stages in effect at the Agency, based on the steps indicated in the following diagram.

Processing Flow

Receipt

Processing

Communication

As part of a well defined process, AIPO is responsible for receiving and processing requests submitted under the Act and provides leadership in this regard. AIPO then forwards the requests to the office of primary interest, which is then responsible for forwarding the requested documents and providing AIPO with expert advice.
Once the document extraction process has been completed, AIPO analyses the documents on the basis of the Act, consults the office of primary interest, the departments concerned and third parties, if necessary. It then informs the branches and sectors concerned of the recommended dispositions, which are then discussed with the Chief of Staff of the Deputy Minister/President.
A 72-hour notice included in AIPO’s decision is sent simultaneously to the managers involved. The documents are then prepared for reporting and sent to the applicants.

Proactive disclosure

Since 2005, the public has been able to access the Agency’s Web site to obtain quarterly information on travel and hospitality costs, contracts, reclassification of positions and grants and contributions to SMEs and NPOs.

In recent years, AIPO had noticed an increase in requests to obtain lists of projects funded by the Agency. Much of this information could, however, be found on the proactive disclosure Web pages. In order to facilitate access to the information requested and encourage transparency, AIPO, with the co-operation of other sectors, undertook work to make it easier to extract more complete data on projects funded by the Agency. As a result, the proactive disclosure pages now enable users to generate a file that makes it easier to sort the information, thus reducing the number of informal access to information requests. These changes also had an impact on the number of requests processed by the Agency. This year again, the Agency was able to refer requesters to its proactive disclosure website for the information that was being sought. In each case, the requester was more than satisfied with the information that was found.

Information available on the Agency's Web site

Access to Information and Privacy

One section of the Agency’s site has information about its role in applying the Act. There, one can find practical supplementary information to help citizens who want to file an access to information request. This section serves as a gateway to AIPO’s services.

There, one can also find a link to the Open Government portal which enables users to consult summaries the Agency’s completed access to information requests. These summaries contain the identification, abstract and disposition of requests, as well as the number of pages released.

Access to Information On-line Request

Since January 2016, it is now possible to submit to the Agency an access to information and privacy request on-line. During the reporting period, the Agency received 2 on-line requests, which represent 15% of all requests.

Complaints and Investigations

AIPO did not receive any new complaints over the course of the year. One complaint, received in July 2012, is still under investigation. The main point at issue was interpretation of section 20(1) regarding documents showing contribution amounts claimed by Agency clients and paid out. As this report was going to press, AIPO was waiting for the Commissioner’s findings.

Monitoring the time

The AIPO ensures the time to process access to information requests is monitored through a weekly report of on-going requests. The report provides details of the day an answer is due for each request. This report is distributed to the Agency’s senior management, including the deputy head.

Info Source

The Treasury Board Secretariat requires an updated account of all the Agency’s information holdings so that they can be included in Info Source.

This publication has been located on the Secretariat’s Web site for several years. Since 2013, AIPO has published its Info Source chapter on its Web site. This exercise allows the information holdings to be revised and updated at any time before they are published on line: Info Source

Reading Room

In order to encourage the general public to avail themselves of the existing mechanisms for obtaining information and to comply with the requirements of the Act, the Agency may designate a room in its Montreal offices to be used as a reading room for members of the public wishing to consult records under an access to information request. Similar arrangements may be made in the Agency’s regional offices to better serve regional clients.

Actions planned for 2016-2017

AIPO will continue to respond to all requests for access to information in accordance with both the spirit and the letter of the Act.

Furthermore, it will continue to improve its workforce in order to continue improving its business practices and conform to directives, regulations and broad trends in access to information.

Business practices will be improved in 2016-2017 in particular through these activities:

Appendix - Delegation Chart – Privacy Act and Privacy Regulations

The President, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the President as the head of the Economic Development Agency for the Regions of Quebec, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Access to Information Act
Provision Description Proposed delegation
Senior advisor, access to information Coordinator, access to information
4(2.1) Responsibility of head of institution
7(a) Notice when access requested
7(b) Giving access to record
8(1) Transfer of request to another institution
9 Extension of time limits
11(2), (3), (4), (5), (6) Additional fees
12(2)(b) Language of access
12(3)(b) Access in alternative format
Exemption Provisions of the Access to Information Act
Provision Description Proposed delegation
Senior advisor, access to information Coordinator, access to information
13 Exemption – Information obtained in confidence  
14 Exemption – Federal-provincial affairs  
15 Exemption – International affairs and defence  
16 Exemption – Law enforcement and investigations  
16.5 Exemption – Public Servants Disclosure Protection Act  
17 Exemption – Safety of individuals  
18 Exemption – Economic interests of Canada  
18.1 Exemption – Economic interests of government institutions  
19 Exemption – Personal information  
20 Exemption – Third party information  
21 Exemption – Operations of government  
22 Exemption – Testing procedures, tests and audits  
22.1 Exemption – Audit working papers and draft audit reports  
23 Exemption – Solicitor-client privilege  
24 Exemption – Statutory prohibitions  
Other Provisions of the Access to Information Act
Provision Description Proposed delegation
Senior advisor, access to information Coordinator, access to information
25 Severability
26 Exemption – Information to be published  
27(1), (4) Third-party notification
28(1)(b), (2), (4) Third-party notification
29(1) Where the Information Commissioner recommends disclosure
33 Advising Information Commissioner of third-party involvement
35(2)(b) Right to make representations  
37(1)b) Notice of actions to implement recommendations of Commissioner  
37(4) Access to be given to complainant
43(1) Notice to third party (application to Federal Court for review)
44(2) Notice to applicant (application to Federal Court by third party)
52(2), (3) Special rules for hearings  
69 Cabinet confidences*  
71(1) Facilities for inspection of manuals
72 Annual report to Parliament

* Legal advice obtained beforehand

Access to Information Regulations
Provision Description Proposed delegation
Senior advisor, access to information Coordinator, access to information
6(1) Transfer of request
7(2) Search and preparation fees
7(3) Production and programming fees
8 Method of access
8.1 Limitations in respect of format

I approve the delegation schedule.

Pierre-Marc Mongeau, A/Deputy Minister/President
Date

Appendix - Statistical Report on the Access to Information Act

Name of institution: Canada Economic Development for Quebec Regions

Reporting period: 2015-04-01 to 2016-03-31

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
Number of Requests
Received during reporting period 12
Outstanding from previous reporting period 5
Total 17
Closed during reporting period 13
Carried over to next reporting period 4
1.2 Source of requests
Source Number of Requests
Media 0
Academia 1
Business (Private Sector) 0
Organization 2
Public 9
Decline to Identify 0
Total 12
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
2 0 0 0 0 0 0 2

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 2 2 2 0 0 0 0 6
Disclosed in part 0 1 1 2 1 0 0 5
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 1 0 0 0 0 0 1
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 3 4 3 2 1 0 0 13
2.2 Exemptions
Section Number of Requests
13(1) (a) 0
13(1) (b) 0
13(1) (c) 0
13(1) (d) 0
13(1) (e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1) (a) (i) 0
16(1) (a) (ii) 0
16(1) (a) (iii) 0
16(1) (b) 0
16(1) (c) 1
16(1) (d) 0
16(2) 0
16(2) (a) 0
16(2) (b) 0
16(2) (c) 0
16(3) 0
16.1(1) (a) 0
16.1(1) (b) 0
16.1(1) (c) 0
16.1(1) (d) 0
16.2(1) 0
16.3 0
16.4(1) (a) 0
16.4(1) (b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1) (a) 0
18.1(1) (b) 0
18.1(1) (c) 0
18.1(1) (d) 0
19(1) 4
20(1) (a) 1
20(1) (b) 2
20(1) (b.1) 0
20(1) (c) 2
20(1) (d) 1
20.1 0
20.2 0
20.4 0
21(1) (a) 3
21(1) (b) 3
21(1) (c) 1
21(1) (d) 1
22 0
22.1(1) 0
23 1
24(1) 0
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

2.3 Exclusions
Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1) (a) 0
69(1) (b) 0
69(1) (c) 0
69(1) (d) 0
69(1) (e) 0
69(1) (f) 0
69(1) (g) re (a) 0
69(1) (g) re (b) 0
69(1) (g) re (c) 0
69(1) (g) re (d) 0
69(1) (g) re (e) 0
69(1) (g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 6 0 0
Disclosed in part 4 1 0
Total 10 1 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 365 321 6
Disclosed in part 2134 1594 5
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor denied 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 4 79 2 242 0 0
Disclosed in part 1 3 3 810 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Total 5 82 5 1052 0 0
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
Disposition 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 0 0 0 0
Disclosed in part 1 781 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Total 1 781 0 0
2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 2 0 0 0 2
Disclosed in part 5 0 0 0 5
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 7 0 0 0 7

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
2 0 0 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 1 1
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 1 1
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 2 2
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With
Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 2
Disclosed in part 0 0 2 3
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 2 5
3.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With
Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 0 1 5
31 to 60 days 0 0 1 4
61 to 120 days 0 0 1 1
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 2 5

Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Rquests Amount Number of Requests Amount
Application 12 $60 0 $0
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Altemative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 12 $60 0 $0

Part 5: Consultations Received From Other Institutions and Organizations

5.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 28 429 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 28 429 0 0
Closed during the reporting period 26 426 0 0
Pending at the end of the reporting period 2 3 0 0
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 24 2 0 0 0 0 0 26
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 24 2 0 0 0 0 0 26
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
6.1 Requests with Legal Services (continued)
Number of Days 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0
More than 365 0 0 0 0 0 0
Total 0 0 0 0 0 0
6.2 Requests with Privy Council Office (continued)
Number of Days 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0
16 to 30 0 0 0 0
31 to 60 0 0 0 0
61 to 120 0 0 0 0
121 to 180 0 0 0 0
181 to 365 0 0 0 0
More than 365 0 0 0 0
Total 0 0 0 0

Part 7: Complaints and Investigations

Section 32 Section 35 Section 37 Total
0 0 0 0

Part 8: Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9: Resources Related to the Access to Information Act

9.1  Costs
Expenditures Amount
Salaries $94 229
Overtime $0
Goods and Services $4 865
• Professional services contracts $0  
• Other $4 865
Total $99 094
9.2  Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1,36
Part-time and casual employees 0,00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1,36

Note: Enter values to two decimal places.

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