Info Source: Sources of federal government and employee information

General information

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with the relevant information needed to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

According to its enabling act, which came into force on October 5, 2005, the Economic Development Agency of Canada for the Regions of Quebec’s (the Agency) mission is to promote long-term economic development in the regions of Quebec. The Agency is accountable to Parliament through the Minister of Innovation, Science and Economic Development. For further information about the Agency, consult its history.

Responsibilities

The Agency’s mandate is to promote the start-up and growth of small and medium-sized enterprises and non-profit organizations. It helps them become more competitive, innovative and productive. At the same time, the Agency contributes to the dynamism of all Quebec regions by paying special attention to communities posting slow economic growth.

Through its business offices and advisors, the Agency has a presence that is well rooted in all Quebec regions. It has dealings with businesses, primarily small and medium-sized enterprises, as well as non-profit organizations. It is mainly through its financial support for the completion of projects that the Agency is able to support them in their development approach.

In 2010, the Agency carried out a strategic review, launching a comprehensive, rigorous exercise that looked to the future. The Agency has updated its regional economic development vision to ensure greater consistency with government priorities, while continuing to meet the challenges facing Quebec’s businesses and regions.

In addition to its Quebec Economic Development Program (QEDP), the Agency contributes to the design and implementation of national temporary, targeted projects.

Institutional functions, programs and activities

Quebec Economic Development Program

The Quebec Economic Development Program (QEDP) contributes to entrepreneurship support, business performance, regional engagement and regional investment, while providing temporary support for economic activity in Quebec communities to stabilize or strengthen their economies.

The Agency promotes business development by helping to support entrepreneurship and business performance either directly or through support organizations.

Description: This bank describes the personal information required for the administration of the Quebec Economic Development Program (QEDP). Personal information may include: names, titles, contact information, financial or credit information, biographical information, as well as the opinions and views of, or about, individuals.
Note: The information is held in the Hermès internal database (which is used for the administration of the (QEDP) and in the financial system of the Agency.
Class of Individuals: Individuals and their spouses who have agreed to stand as surety for the reimbursement of contributions granted by the Agency.
Purpose: Personal information is collected under paragraphs 11 (1) b), e), f), h) and j) of the Economic Development Agency of Canada for the Regions of Quebec Act and is used to evaluate a contribution or grant application submitted by a business.
Consistent Uses: In the cases where an individual has agreed to act as surety for the reimbursement of a contribution granted by the Agency to a company, his/her personal information can be used for the recovery of the contribution or the grant, and be conveyed by the Agency to the following institutions and organizations: funding providers, financial institutions, accounting firms, funding agencies, credit reporting agencies, courts and other judicial bodies, records of personal and movable real rights. Personal information may also be shared with the Canada Revenue Agency (CRA PPU 050 Collection Actions).
Retention and Disposal Standards: Records are kept for a period of 6 years after the last administrative action and then destroyed.
RDA Number: 2015/003
Related Record Number: CED 111, CED 112, CED 121, CED 122, CED 133
Registration (TBS): 20150228
Bank Number: CED PPU 1001

Business development

This program activity (PA) is designed to support the development of enterprises throughout their life cycle so as to enhance Quebec’s economic growth. Enterprises are recognized as generating a major share of economic activity and job creation. The Agency therefore helps to renew Quebec’s business pool by supporting the emergence of new businesses and the next generation of entrepreneurs. Its aim is also to enhance the competitiveness of existing businesses and help to ensure their survival by improving their performance through the development of production, innovation, commercialization, export and structural capacities. In this PA, the Agency targets mainly enterprises either directly or through organizations serving businesses and entrepreneurs. The Agency promotes the development of enterprises through a grants and contributions program.

  • Entrepreneurship support
    The purpose of this program sub-activity (PSA) is to provide entrepreneurial support in order to increase the number of businesses in Quebec. Quebec has fewer entrepreneurs than the rest of Canada and their number is expected to Canada Economic Development for the regions of Quebec (CED) line more sharply, as a relatively greater proportion of the Quebec population is aging. In addition, there is a smaller proportion of Quebecers than Canadians who plan to start up a business. The Agency thus fosters the emergence of future entrepreneurs by encouraging business start-ups and pre-start-ups. It also aims to ensure the survival of existing businesses by supporting succession planning and financing the transfer of businesses. In this PSA, the Agency targets mainly enterprises either directly or through organizations serving businesses and entrepreneurs. CED promotes entrepreneurial dynamism through a grants and contributions program.

    Entrepreneurship support (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of the Quebec Economic Development Program. The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: This category of documents may contain information about grants and contributions programs that are no longer being offered, such as Community Diversification, Business and Regional Growth, Regional Strategic Initiatives (RSI), IDEA-SME, the Industrial and Regional Development Program (IRDP) and the Regional Development Incentives Program (RDIP).
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, program analysis reports, policy statements, priority statements, intervention parameters, regional strategies, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, communication plans/documents, Internet site, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED 111

  • Business performance
    The purpose of this program sub-activity (PSA) is to improve the performance of businesses and organizations, including those that promote economic development, to make them more competitive. In a global economy, businesses that want to keep growing and survive need to innovate and turn their ideas into business opportunities, increase their productivity and penetrate new markets. The Agency stimulates investment by enterprises to improve their production capacity and set them on the path to innovation, technology transfer, commercialization and exporting. The Agency also supports the structuring of the business networks in which enterprises operate. In this PSA, the Agency deals with enterprises either directly or through organizations that serve businesses. The Agency improves business performance through a grants and contributions program.

    Business performance (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of a grants and contributions program, the Quebec Economic Development Program (QEDP). The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: This category of documents may contain information about grants and contributions programs that are no longer being offered, such as Community Diversification, Business and Regional Growth, Regional Strategic Initiatives (RSI), IDEA-SME, the Industrial and Regional Development Program (IRDP) and the Regional Development Incentives Program (RDIP), Grants for the Conseil québécois des entreprises adaptées.
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, program analysis reports, policy statements, priority statements, intervention parameters, regional strategies, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, communication plans/documents, Internet site, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED112

Regional economic development

This program activity (PA) is designed to support economic development of the regions to ensure growth of their economy. The regions of Quebec are not homogeneous and have differing circumstances, with issues, challenges and strengths particular to their region. The regions generate prosperity, and their participation in the economy is essential for Quebec’s economic growth. The Agency supports the strengthening of their economic base by encouraging community engagement in economic development and stimulating investment in all regions of Quebec. This PA has two objectives: to engage the regions and to contribute to investment in the regions. In this PA, the Agency targets mainly organizations or enterprises. The Agency supports regional development through a grants and contributions program.

  • Regional engagement
    The purpose of this program sub-activity (PSA) is to promote community engagement in order to further the economic development of Quebec's regions. Local leadership and involvement in economic development is a success factor in implementing projects with significant economic potential. The Agency helps Quebec communities to grow and diversify by supporting engagement and co-ordination among stakeholders, planning activities related to economic development, soliciting support, finding sources of funding, and implementing growth-generating, recovery or diversification initiatives. This PSA is directed mainly at organizations. The Agency supports regional engagement through a grants and contributions program.

    Regional engagement (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of a grants and contributions program, the Quebec Economic Development Program (QEDP). The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: This category of documents may contain information about grants and contributions programs that are no longer being offered, such as Community Diversification, Business and Regional Growth, Regional Strategic Initiatives (RSI), IDEA-SME, the Industrial and Regional Development Program (IRDP) and the Regional Development Incentives Program (RDIP).
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, program analysis reports, policy statements, intervention parameters, regional strategies, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, communication plans/documents, Internet site, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED 121

  • Regional investment
    The purpose of this program sub-activity (PSA) is to boost investment in the various regions of Quebec in furtherance of their economic development. Quebec’s regions face stiffer global competition, and they need to stand out in order to attract the investment needed for their economic development. The Agency strives to strengthen the economic base of the regions of Quebec by supporting their efforts to equip themselves to exploit their assets, so as to stimulate business and economic spin-off for communities. This it does by promoting regional assets in order to increase tourist spending and attract investment from foreign firms and international organizations. This PSA is directed chiefly at non-profit organizations. The Agency supports investment in the regions through a grants and contributions program.
    Regional investment (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of a grants and contributions program, the QEDP. The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: This category of documents may contain information about grants and contributions programs that are no longer being offered, such as Community Diversification, Business and Regional Growth, Regional Strategic Initiatives (RSI), IDEA-SME, the Industrial and Regional Development Program (IRDP) and the Regional Development Incentives Program (RDIP).
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, program analysis reports, policy statements, intervention parameters, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED 122
    • Grant to the Montreal Symphony Orchestra Endowment Fund
      Description: Includes information relating to applications for financial assistance under special projects. This bank consists of the applicant’s profile and supporting documentation; the project’s description, costs, funding and analysis; and the recommendation of the Economic Development Agency of Canada for the Regions of Quebec and project implementation documentation.
      Note: These records have been archived, as the program is no longer being offered.
      Class of individuals: Non-profit organizations in the cultural sector.
      Purpose: The purpose of this bank is to retain applications for funding under special projects and issues related to assessment, recommendation and implementation by Agency advisors. The bank also contains reference and statistical data.
      Consistent uses: Information used for the grant to the Montreal Symphony Orchestra Endowment Fund.
      Retention and disposal standards: Records are retained for three years from the date of the last administrative action and are then transferred to Library and Archives Canada for three years.
      RDA number: 99/010
      Related record number: CED 122
      TBS registration: 005303
      Bank number: CED PPU 138

Strengthening community economies

In addition to its regular programs, the Agency is called upon to develop, administer and implement national programs or temporary, targeted initiatives intended to strengthen community economies and increase Quebec’s economic growth. The Agency supports the economic development of rural communities and ensures the sound and effective management of infrastructure programs in Quebec. The Agency also supports economic activity in Quebec communities experiencing economic shocks or where there are major economic development issues or promising opportunities for development. This program activity (PA) is directed at businesses and organizations. In this PA, the Agency receives dedicated, temporary supplementary funding from the Government of Canada, through the Agency’s own special allocations or the Community Futures Program (CFP).

  • Community Futures Program
    This program sub-activity (PSA) supports the development of rural communities so as to strengthen Quebec’s local economies. This PSA is supported by a national program called the Community Futures Program (CFP). The CFP helps rural communities adjust to difficult economic circumstances. There is a great need for this program in Quebec’s rural communities because their economic performance is weaker than the Quebec average and because of tighter credit conditions. Through the CFP, the Agency promotes socio-economic planning and development in rural communities, access to capital, business consulting services and support for local projects. This PSA differs from the Agency’s regular programs in its mode of delivery. The Agency delivers the CFP in Quebec through community futures organizations, such as community futures development corporations and business development centres, by means of contribution agreements.

    Community Futures Program (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of the Community Futures Program. The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, policy statements, directives, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED 131

  • Infrastructure modernization
    The purpose of this program sub-activity (PSA) is the sound and effective management of infrastructure programs designed to strengthen the economy of Quebec communities. Quality public infrastructure is recognized as being a factor in economic development. The Agency acts as an operational partner with Infrastructure Canada in managing various programs in Quebec, including the Building Canada Fund (Communities and Large Urban Centres component), the Municipal Rural Infrastructure Fund and major projects of the Canada Strategic Infrastructure Fund. These programs are governed by agreements between Infrastructure Canada and the Government of Quebec and are geared mainly to municipalities.
    Infrastructure modernization (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of infrastructure grants and contributions, in some cases those issued in co-operation with the Government of Quebec. Documents pertaining to the Building Canada Fund (Communities and Large Urban Centres component), the Municipal Rural Infrastructure Fund and major projects of the Canada Strategic Infrastructure Fund may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: The documents may contain information about grants and contributions programs that are no longer being offered, such as the Canadian Strategic Infrastructure Fund (CSIF), Municipal Rural Infrastructure Fund (MRIF), Infrastructure Canada Program (ICP) and Recreational Infrastructure Canada Program (RICP).
    Types of documents: Contracts, correspondence, press clippings, applications for financial assistance, audit and evaluation documentation, policies and directives, financial documents, meeting minutes, statements of work, project summary forms, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, memoranda of understanding, publications, evaluation and audit reports, follow-up reports, miscellaneous reports and recommendations.
    Record number: CED 132

  • Targeted or temporary support
    The purpose of this program sub-activity (PSA) is to support economic activity in Quebec communities, on a temporary basis, so as to stabilize or strengthen their economy. The shifting context requires a real-time response that is adapted to the most pressing local needs and consistent with government priorities. In this way, the Agency is able to support Quebec communities facing economic shocks, natural disasters or situations with a potential to impact their economic development adversely. The Agency also supports communities that are facing serious economic development issues or are presented with development opportunities with the potential for a positive impact in their regions.
    Through this PSA, the Agency has implemented some targeted initiatives which are no longer being offered:
    • Contribution program to improve the municipality of Shannon’s drinking water;
    • Contribution program to improve Laval University’s sports facilities.
    Other initiatives delivered under this PSA are under way:
    • Community Infrastructure Improvement Fund (CIIF);
    • Contribution program to finance the construction of a gas pipeline between Vallée-Jonction and Thetford Mines;
    • Financial assistance for the relocation of the Montreal Planetarium;
    • Economic Development Initiative under the Roadmap for Canada’s Linguistic Duality (EDI);
    • Agency initiative to support the development of international cruises on the St Lawrence and Saguenay rivers;
    • Temporary Initiative for the Strengthening of Quebec’s Forest Economies (TISQFE).
    This PSA is directed at businesses and organizations. In this PSA, the Agency provides assistance through dedicated, temporary supplementary funding from the Government of Canada or through the Agency’s own special allocations.

    Targeted or temporary support (grants and contributions)
    Description: Documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of the Quebec Economic Development Program, Economic Development Initiative under the Roadmap for Canada’s Linguistic Duality, Initiative to Support the Development of International Cruises on the St Lawrence and Saguenay, Temporary Initiative for the Strengthening of Quebec’s Forest Economies, Community Infrastructure Improvement Fund, contribution program to finance the construction of a gas pipeline between Vallée-Jonction and Thetford Mines, and financial assistance for the relocation of the Montreal Planetarium. The documents may contain information on programs, their management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on businesses, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.
    Note: The documents may also contain information about grants and contributions programs that are no longer being offered, such as the Community Adjustment Fund (CAF), contribution program to improve Laval University’s sports facilities, Canadian Apparel and Textile Industries Program (CATIP), Canadian Textiles Program (CANtex), contribution program to improve the municipality of Shannon’s drinking water, Montreal Special Area Program, Softwood Industry and Community Economic Adjustment Initiative, relief initiative in the wake of floods in the Côte-de-Gaspé regional municipal county and Canadian Support Program for the Economy of Gaspé and the Magdalen Islands (CSPEGMI).
    Types of documents: Contracts, legal notices, correspondence, newspaper clippings, applications for financial assistance, audit reports, evaluation reports, program analysis reports, policy statements, intervention parameters, financial reports, repayment schedules, meeting minutes, statements of work, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.
    Record number: CED 133

Internal services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups include management and oversight services; communications services; legal services; human resources management services; financial management services; information management services; information technology services; asset management services; materiel management services; acquisition services; and travel and other administrative services. Internal Services include only those activities and resources that apply across an organization and not those provided specifically to a program.

Acquisitions Services

Acquisition Services involve activities undertaken to acquire a good or service in response to a request that has been duly submitted (including a complete and accurate definition of requirements and certification that funds are available), and this, until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, CED vision support and advice, and financial systems.

Human Resources Management Services

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate mitigation measures. They ensure that federal government service operations and programs comply with applicable acts, regulations, policies, and plans.

Information Management Services

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed CED vision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity and to enhance services to the public.

Legal Services

Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate mitigation measures. They ensure that the service operations and programs of the federal government comply with applicable acts, regulations, policies and plans.

Materiel Services

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services as well as other internal services that do not correspond to any of the other internal services categories.

Manuals

  • Financial Coding Grants Projects
  • Integrator Tool
  • Program Management Manual
  • Quality Manual
  • Risk Management Guide

Additional information

For information on how to make a request under the Access to Information Act or Privacy Act, please consult the Agency's Access to Information and Privacy web page. To search the summaries of completed Access to Information requests, please consult the Completed Access to Information Requests page of the Open Government Website. If you find a summary of interest, you can request a copy of the records at no cost.

The Agency conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented.

Reading room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person. The address is:

Dominion Square Building
1255 Peel Street, Suite 900
Montréal, Quebec

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